2007-08 YEAR-END SPENDING DEADLINES

Date: April 22, 2008

To:   Student Government Activity & Service Fee Recipients

From: Dr. Joyce Howard, Director of Student Affairs

Re:   Year-end Spending Deadlines

The end of the fiscal year is rapidly approaching. It is imperative that organizations plan ahead for the following deadlines:

1. Thursday, May 22:                               ALL Transfers. This includes Emergency                                                                   Funding Allocations, budget amendments,                                                                   co-sponsorships, bills and resolutions.

2. Monday, June 2:                                   ALL requisitions to spend funds. This                                                                   includes blankets, line items,                                                                   interdepartmental, contractual services,                                                                   and travel.

All blanket purchase orders including those already issued must be used by Saturday, June 7th.
We will NOT process multiple line item requests for small expendable items such as food, office, party and building supplies to take the place of a blanket. If you are having an event that requires a food purchase after June 7th, you may want to consider a line item request for catering services.

Goods or services for all other purchases (i.e.-line item, inter-depart-mental, contractual services and travel) must be received by June 30, 2008.

If your organization has any outstanding receipts and/or invoices from previous purchase orders, you WILL NOT be permitted to submit additional purchase orders. PLEASE make sure the SGA Accounting office has ALL receipts and invoices.

Please remember that the SGA Accounting office needs 10 business days to process your paperwork. Example; if you need to purchase items for an event on June 1, your request must be submitted by May 20. 

Any purchase orders that have not been used, please submit a memorandum stating such, so we can cancel the purchase order and note your account.
     
Cash deposits (Self Generated Funds) must be made in a timely manner with the deposit receipts submitted to the SGA Accounting Office immediately.

*Any organization that needs assistance reviewing their account, please contact the SGA accounting office immediately as time is of the essence.