Ada Belle Winthrop-King Endowed Memorial Fund

SCHOLARSHIP IN PORTUGUESE, SUMMER 2012

Deadline for Completed Applications: October 5, 2011

AIMS AND CONDITIONS GOVERNING THIS AWARD

The purpose of the Ada Belle Winthrop-King Summer Semester Scholarship in Portuguese is to provide an opportunity for a student of Portuguese at FSU to study on an approved program in a Portuguese-speaking country in order to increase his or her knowledge of Portuguese and cultures using that language. The award is open to graduate and undergraduate students. Previous study or travel in a Portuguese-speaking country will not make the applicant ineligible. The scholarship, valued at $6,500, is repeatable. Awards are intended to help provide transportation, tuition, room and board at an approved university in the summer term. To be eligible to take up the award, the applicant must have completed either three semesters of Portuguese (POR 1120, POR 1121, POR 2200) or two semesters of Portuguese at the 3000 level (POR 3140, POR 3141) at FSU by not later than the end of the spring semester preceding the summer semester for which the award is made.

The financial aid awarded by the Winthrop-King Fund in respect of this scholarship is limited to the fixed sum of $6,500. Graduate recipients of Winthrop-King awards majoring in the Department of Modern Languages and Linguistics may be eligible for tuition waivers. Students majoring in other departments are not eligible for tuition waivers from the Department of Modern Languages and Linguistics; neither the Winthrop-King Fund nor the Department of Modern Languages and Linguistics can provide any financial assistance to such students beyond the value of the scholarship.

Applicants are subject to the General Conditions and Procedures Governing Winthrop-King Awards (see below).

GENERAL CONDITIONS AND PROCEDURES GOVERNING WINTHROP-KING AWARDS

How to Submit Your Application

All required parts of the scholarship application must be completed and submitted by the advertised Winthrop-King applications deadline. As you will need some time to prepare your application, you are strongly advised to complete those preparations well before the advertised deadline so that you can complete and submit all parts of your application on time. Late or incomplete applications will not be considered by the Scholarships Committee. Be sure to comply with all of the important instructions below; failure to do so will render you ineligible for an award.

Part A: On-line application form

This part of the application is to be submitted electronically. You may save your data and return to it later before submitting the completed application. When your application is complete, you must press the "submit" button. If you do not press the "submit" button by the advertised deadline, your application will not be considered by the Scholarships Committee.

Part B: Transcripts (hard-copy submission)

All applicants

Completed Part B cover sheets, transcript forms and accompanying documents must be received by the Undergraduate Office in the Department of Modern Languages and Linguistics by not later than 5:00 pm on the advertised deadline. As proof of receipt by the advertised deadline, applicants must sign the sign-in sheet provided for this purpose in the Undergraduate Office.

All applicants must print out and complete the Part B cover sheet and submit with it unofficial GPA transcripts of all undergraduate courses which they have taken. Based on the information supplied by the candidate the Undergraduate Office in the Department of Modern Languages will calculate (a) the applicant's overall GPA in all undergraduate courses and (b) the applicant's GPA in all undergraduate courses taken in the language of the award for which they are applying.

Applicants for the summer scholarship in Portuguese who are taking POR3140 in the semester in which they apply and who have not previously taken any courses in Portuguese are exempted from the requirement to provide information on courses previously taken in the language of the award but must provide all other information specified above.

Applicants intending to study on a program administered by Florida State University International Programs (FSUIP)

For students intending to study on a program administered by Florida State University International Programs (FSUIP), no other materials in addition to those stated above are required to support the application for a Winthrop-King scholarship.

Applicants intending to study on a program administered by a foreign or US university other than FSU

Applicants intending to study on a program administered by a foreign or US university other than FSU must submit with Part B supporting documentation (e.g. program brochure or internet address) sufficient to enable the Department Chair to assess the suitability of their proposed program of study. Applications which do not specify the proposed program of study will not be considered by the scholarships committee.

Before specifying their proposed institution and program of study, applicants are strongly advised to seek guidance on suitable study programs from the Division Coordinator in the language concerned. Undergraduate awards are made only for study on approved programs of study at accredited universities; applications for study at private language schools which are not accredited universities will not be approved.

Applicants intending to study on a program administered by a U.S. university other than FSU should note that under FSU regulations, credits transferred from another U.S. university cannot be included in their last 30 credits prior to graduation.

Application for admission to your intended program of study

All applicants for Winthrop-King awards must apply separately for admission to their intended program of study abroad. Admissions deadlines and procedures are administered by the organizing body of the study abroad program, for which the Winthrop-King Fund has no responsibility.

Award Conditions

All applicants

All Winthrop-King awards are subject to the availability of funds.

Awards are made for future study in the semester specified in the application; they may not be made for current or past semesters nor for a semester prior to that following the semester in which application results are announced. Awards are made for the specified semester and may not be deferred until a later date. Awards cannot be taken up after graduation from FSU or in the semester in which the applicant expects to graduate. Successful applicants who are unable to attend the program for which they are awarded funds must repay the award within 7 days of the commencement of the program.

Awards will not be granted for study on programs which FSU prohibits or discourages its students from attending, e.g. on the grounds of U.S. State Department travel warnings; awards may be withdrawn at any time on the grounds of revised FSU advice or prohibition.

If you receive federal or state financial aid, these awards may affect your entitlement. You are advised to check with the aid agency before applying for one of these awards.

It is the applicant's responsibility to ensure that all necessary information, including a valid e-mail address, is provided legibly on the application form, together with supporting transcripts and other documentation where required. Applications which are incomplete, illegible or in any other way ineligible will not be considered by the Scholarship Committee.

Awards are made at the discretion of the Scholarship Committee, taking into account all the information provided on the application form. The Committee's decision is final. If the Committee so determines, no award will be made. Candidates will be notified of the outcome of their applications by e-mail in January 2012. The Committee does not provide any additional feedback to candidates. In view of the large number of applicants, the notification process may take several days and candidates should not be concerned if some applicants receive notification before others. Candidates are responsible for supplying a valid e-mail address in their application and for checking their e-mail account for messages.

Under FSU and federal regulations, funds cannot be disbursed to recipients before the week after Drop-Add in the semester for which the scholarship is awarded, and not until later in the case of recipients studying on a program administered by a U.S. university other than FSU. If you expect to incur expenditures (e.g. in respect of the purchase of airline tickets or course fees) prior to the disbursement of the award, you will be responsible for making such payments at the time they are due; scholarship funds cannot be disbursed in advance of the time frame indicated above.

Recipients of Winthrop-King Awards are expected to attend Honors Night held in April.

The Florida State University opposes all discriminatory practices based on race, creed, color, sex or national origin.

Applicants intending to study on programs administered by FSU's International Programs

Applicants who receive awards for study on a program administered by FSU's International Programs (IP) must register on the IP program within one week of notification of the award. Failure to register by the due date will result in cancellation of the award. Award recipients should note that IP program fees do not include airlines fares or reservations, which are the responsibility of the student.

For recipients who are US citizens or permanent residents and who have completed all the necessary formalities by the due dates, awards are made available by FSU Student Financial Services the week after the Drop-Add period in the semester of the award after deduction of any balances owed by the student to the University.

Recipients who are not US citizens or permanent residents will receive their awards up to two weeks after Drop-Add period in the semester of the award after deduction of any balances owed by the student to the University and after withholding of up to 14% in tax; after you file your tax return for the fiscal year, the IRS will assess you for tax and may make a refund to you if it judges that tax has been overpaid.

Applicants intending to study on a program administered by a foreign university

Applicants who receive awards for study on a program administered by a foreign university must complete an Independent Study application form http://www.fsu.edu/~modlang/scholarships/scholarforms/2011/WKS_partc.html and submit it with supporting documentation and non-refundable deposit of $100 to FSU International Programs by NOT LATER THAN March 14. The remainder of the FSUIP fees must be paid by March 20. The Winthrop-King award will be withdrawn if the recipient fails to pay FSUIP fees by the due date. Recipients of Winthrop-King awards may submit to FSUIP a Fee Deferment Request form for deferment of FSUIP instructional fees until a short period after completion of the foreign study; upon completion or leaving of the departmentally approved foreign program of study, the student must bring or submit to the FSUIP office the receipt from the foreign institution related to the instructional effort; FSUIP will release the student from the instructional fee liability to the extent of the receipt up to an amount not exceeding that of the FSUIP instructional fee. All other FSUIP fees must be paid prior to receipt of the Winthrop-King award.

Award recipients intending to study on a program administered by a foreign university must register by not later than March 14 for at least 6 hours of FSU credit in Summer session A, B, C, D or E.

Failure to enroll for the requisite number of FSU credits by the due date will result in cancellation of the award.

For recipients who are US citizens and who have completed all the necessary formalities by the due dates, awards are made available by FSU Student Financial Services the week after the Drop-Add period in the semester of the award after deduction of any balances owed by the student to the University.

Recipients who are not US citizens or permanent residents will receive their awards up to two weeks after Drop-Add period in the semester of the award after deduction of any balances owed by the student to the University and after withholding of up to 14% in tax; after you file your tax return for the fiscal year, the IRS will assess you for tax and may make a refund to you if it judges that tax has been overpaid.

Students returning from a foreign university study abroad program with certification required to qualify for FSU credits should be aware that the validation process may extend beyond the deadline for graduation in the summer semester, making it necessary to defer graduation.

Applicants intending to study on a program administered by a U.S. university other than FSU

Before their awards can be disbursed, applicants who receive awards for study on a program administered by a U.S. university other than FSU must complete and submit to the Registrar's office a 'transient student' form and must complete and submit to the Financial Aid office a 'consortium' agreement form; verification of enrollment on the program of study for which the award is made must subsequently be provided by the U.S. university administering the program and submitted to the FSU Financial Aid office. Verification of enrollment will not be available from the U.S. university administering the program until after the commencement of the program; the period of time which may elapse between commencement of the program and verification of enrollment is determined by the U.S. university administering program.

Recipients who are US citizens must also complete a Financial Aid summer application form that can be accessed through blackboard; awards will be disbursed after deduction of any balances owed by the student to the University.

Recipients who are not US citizens or permanent residents will receive their awards after deduction of any balances owed by the student to the University and after withholding of up to 14% in tax; after you file your tax return for the fiscal year, the IRS will assess you for tax and may make a refund to you if it judges that tax has been overpaid.

Awards cannot be disbursed by FSU until all the above steps have been completed.

You must also complete a Financial Aid summer application form that can be accessed through blackboard.

The 'transient student' form may be accessed at: http://undergrad.fsu.edu/instruct.html

The 'consortium' form may be accessed at: http://financialaid.fsu.edu/forms/Consortium.pdf

For information or advice on these forms contact Teri Lucas, the Student Financial Aid Office in the FSU Financial Aid office: 850-644-5716, e-mail: tlucas@fsu.edu.

In view of the time required to complete these procedures, award-winners are strongly advised to begin filling out the forms immediately upon notification of their awards. Recipients must submit the completed forms by not later than April 14

QUESTIONS

If you have any questions about Winthrop-King awards, undergraduates should address these in the first instance to Mary Le Poer in Diffenbaugh 364 (telephone 644 2606, e-mail mlapoer@fsu.edu); graduates should address queries to Wendy Pigott in Diffenbaugh 362 (telephone 644-8397, e-mail wpigott@fsu.edu). If you experience technical difficulties in submitting the on-line Part A of your application, e-mail Ray Marky at rmarky@fsu.edu indicating the nature of the difficulty, which must be notified before the deadline for applications.