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Region 1 | Region 2 | Region 3 | Region 4 | Region 5 Contact Person: Cyndi Godbey (clg5723@garnet.acns.fsu.edu) REGION 56 - 21 - 99 Meeting Minutes
I. Welcome and Introductions Carrie Mickey, Chairperson, called the meeting to order at 10:25 a.m. in the Seminole Tribe Office meeting room. Ms. Mickey thanked Co-Chair Willie Johns, Seminole Tribe of Florida, for making arrangements for the meeting place and lunch. Renew Introductions Ms. Mickey asked those present to introduce themselves:
COUNCIL MEMBERS PRESENT:
COUNCIL MEMBERS ABSENT:
GUESTS PRESENT:
DOE STAFF PRESENT:
PROJECT TEAM MEMBERS PRESENT:
Housekeeping and Announcements Ms. Mickey reminded all members to turn off their pagers/beepers. Ms. Mickey also requested that Cyndi Godbey review travel reimbursement arrangements. Ms. Godbey explained that the forms have been completed and certain information provided. She asked that the Council members provide any additional information, such as vicinity mileage they wish to claim and sign the forms. She added that if the Council members have expenses (like tolls or parking) for which they need reimbursement, they should keep the forms and mail them to her with all their receipts. Review/Adoption of Agenda Ms. Mickey briefly reviewed the meeting agenda. There was one modification requested, moving the presentation from the Regional Support Institution Partners under "Regionally Based Training." II. Old Business Review/Adoption of Minutes Ms. Mickey asked the group to approve the minutes from the last meeting. The minutes were adopted as printed, but it was later noted that they did not reflect that DOE had indicated at the last meeting that they were willing to contribute $20-30,000 to support training being sponsored by the Region 5 Council. Review of Bylaws Modifications to the Bylaws were reviewed and accepted by the Council. Review of Deliverables/Expectations Peter Easton reviewed the deliverables and expectations for the ADE 21 Project. He explained that the purpose of the project is to create ways of effectively decentralizing in-service training and professional development for Florida's adult education practitioners in order to make staff training more effective and increase its impact on student outcomes at the local level. Florida State University has been charged with assisting each of Florida's five regions to (a) establish a Regional Professional Development Advisory Council; and (b) develop its capacity to conduct the various tasks involved in identifying training needs, designing or replicating innovative ways of meeting them, mobilizing regional resources to support that effort, and assessing the success of the methods used. The deliverables for the project include:
John Andola questioned the use of the word "decentralization" which was explained by Dr. Easton as the move toward planning for staff development at the regional level. Connie Hicks-Evans commented that regionalization will allow for a lot of sharing within regions while providing a vehicle for sharing across regions with regard to programs that have been developed and what is working and what is not. Additionally, each Council will be asked to send a representative to Tallahassee in July to meet with DOE to discuss how the project has progressed to date and how it should proceed. It was also pointed out that it will be important for providers to be working together at the regional level since the Workforce Development Boards, which are local, will be a primary player in funding for continuing/adult education which will impact on staff development activities. Cyndi Godbey added that the Department of Education (DOE) has indicated they are planning to bring all the current 353 providers together in order to coordinate the various projects and their interface with the regional Councils. Review of Constituency Network Ms. Godbey reviewed the Council's constituency network based upon the information submitted by Council members. She reported that Council members indicated representation of the following:
Employers
Providers Populations Served - ABE/GED, Adult High School, Incarcerated, Juvenile Justice system students, ESOL, Migrant Workers, Family Literacy, Homeless, Elderly, Disabled, Refugees Other - Department of Children and Families, Department of Labor, Workforce Development Boards, WAGES Coalition, Literacy Volunteers of America, UF, ACE of Florida, FAU, FIU, Job Corps Dr. Connie Hicks-Evans added that there are many other groups that provide adult education services. Ms. Godbey stressed that the intent was to identify the network that is represented by the Council members. However, several Council members expressed the sense that there was really representation from all the various providers in the region, directly or indirectly. Nominations for Associate Council Members , Following this recognition of the present broad representation on the Council, Ms. Mickey opened the floor for nominations for Associate Council Members. She noted the Bylaws state that the Council can have up to 20 or the equivalent number of Members, as Associate Members.
This prompted discussion about inviting Bruce Waite, Director of Florida
Keys Employment and Training Council to replace Ken Montgomery, Palm Beach
County/WAGES Coalition to join the Council since Mr. Montgomery has been
unable to attend meetings. Dr. Hicks-Evans reminded the Council that DOE
will only allow the Council to have 13 members, so it needed to decide
whether to ask Ken to submit his resignation. Judy Langelier pointed out
that, according to the Bylaws, if a Member misses three meetings, he/she
is dismissed. The Council voted to remove Ken Montgomery and add Bruce Waite, who was nominated and invited to the previous meeting in Key West (5/17/99). Ms. Mickey questioned the issue regarding Associate Members. In light of the review of constituency representation it appeared that additional representation may not be necessary at this time. Dennis Adams moved that the issue be reviewed at the first meeting next year. The issue was then tabled. Needs Assessment Ms. Mickey reminded the group that they had decided not to do a needs assessment and so this item was passed on the agenda. Proposal from Regional Support Institution Partners Douglas Smith and Valerie Bryan presented a proposal for professional development and strategic planning in Region V. The proposal included (1) conducting simultaneous intensive seminars for staff educators/trainers on four different topics (adult learning styles, adult learning theories, developing performance based lesson plans, (2) an assessment of the transfer of this training, (3) the compilation of a professional development needs assessment for Region V, (4) a strategic planning session for the Region V Professional Development Council members, associate members, and invited guests, (5) the initiation of a continuation of this initial seminar by developing a Region V PDC web site, with the outcomes of these initial seminars being the initial content of the site, and (6) the development of a professional development master plan for Region V for the submission of a proposal (Section 223) for funding for 1999-2001. At this point, there was a discussion which offered clarification to the offer of financial support for the training from DOE at the Key West meeting. Dr. Hicks-Evans pointed out that she was willing to provide $15,000 each to support training on adult learning and on retention. Since the Council had not targeted retention as a topic, Dr. Hicks-Evans would only be able to provide $15,000 for the adult learning. With the addition of the $10,000 from the ADE21 Project budget, the Region V Council would have a total of $25,000 for use in contracting with the Regional Technical Support Partnership. After additional discussion, the Council agreed that it liked the proposal but would need to see adjustments to the budget. Dr. Hicks-Evans offered to host a conference call between the Council and FSU project team members on, Monday June 28 at 10:30 a.m. to further discuss the proposal. The plans for the next meeting will also be discussed during the conference call. III. New Business Ms. Mickey asked for new business items that needed to be discussed. She then questioned whether the Council planned to make a presentation at the ACE conference. Dr. Easton indicated that he had planned for the Councils around the state to make a joint presentation on RPD, highlighting what is happening in each Region. He will be back in touch with the Council chairs on this at a later date. IV. Close Meeting
Ms. Mickey adjourned the meeting at 2:46 p.m.
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