Sample Format
Progress Toward Promotion Letters for Non-Tenure-Track Faculty

(Date)

Dear:

The purpose of this letter is to provide written feedback on your progress toward promotion.

(Make specific comments on the various responsibilities on the Assignment of Responsibilities (AOR).  See below for possible areas on the AOR.)

OR

(Insert language as appropriate for needing improvement in any of the area(s) on the Assignment of Responsibilities.  Also include specific comments on the responsibilities on the AOR that are progressing well.  See below for possible areas on the AOR.)

If your performance continues at this level you will be eligible to be considered for promotion in accordance with promotion criteria.

Sincerely,

____________________________________________________________________________________________________

Possible Areas on the Assignment of Responsibilities:

• Teaching (courses taught, summary data from SPOT evaluations, graduate students who received degrees under faculty member’s direction, graduate students whose work faculty member directed but did not receive degrees, service on graduate students supervisory committees, academic advising, etc.)
• Research and other creative activity (published books, articles and papers in professional journals, papers presented at meetings of professional societies, colloquia or individual talks, oversight of research projects, contract and grant funding, etc.)
• Service (administrative responsibilities, departmental, college, university, SUS committees, councils and senates, service in appropriate professional organizations, local, state, and national governmental boards, agencies and commissions, honors and/or awards received, service to public schools including judging debates, science/history fairs, commencement addresses, etc.)
• Other (responsibilities other than teaching, research/creative activity, and service)