ACADEMIC PERSONNEL POLICIES

The Office of the Dean of the Faculties is responsible for administering all personnel rules regarding faculty positions, wherever they may reside.

All changes in faculty positions and in the status of individuals holding faculty positions must be reviewed and approved by the Provost before the Office of the Dean of the Faculties can process such changes.

All appointment papers/requests for approval for the three categories of action listed below with a memorandum giving a detailed justification for each action attached are to be forwarded directly to the Office of the Provost and Vice President for Academic Affairs.

1. Any faculty personnel action involving changes from other funding sources to E&G and vice versa. Deans may, at their discretion, allow regular ranked non-administrative faculty to be appointed on grants and contracts during
   the academic year, provided that the total salary funds replaced by C&G appointments not exceed 10% of the salary budgets of their respective schools or colleges. Deans are responsible for funding any affected faculty salaries from their E&G school or college funds in the event that funding for a grant or contract is terminated unexpectedly. Any faculty members who are given 1.00 FTE appointments on C&G during the academic year for an appreciable period of time, such as a whole semester, must be assigned an administrative code. Consult with the Office of the Dean of the Faculties for the appropriate code.
2. Proposed changes in faculty rate. Requests for mid-year raises are regarded as rare. Such requests must be carefully justified. They require final approval by the President of the University if there is not an attendant increase in assigned duties. (Increases in faculty rate to compensate for increases in assigned duties may be approved by the Dean of the Faculties when justified.)
3. Proposed payplan conversions from A&P or USPS to Faculty and vice versa. Conversions between payplans must be carefully considered. Reversals of such conversions will not be approved until two years have elapsed since the first conversion.