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Procedure for Doctoral Programs
I . Assignment of the Temporary Advisor When the appointment has been made, the student confers with the temporary advisor to formulate a first semester schedule. Later in the first or second semester a tentative program plan is worked out by the student with the advice of the temporary advisor. This tentative plan becomes the basis for a more definite program plan later to be approved by the student's advisory committee, when selected. 2. Planning the Student's Initial Program In planning a program of studies, it should be noted that there are quite a few choices to be made. Approximately 24 hours of electives are required, and there are choices as to the specific measurement and evaluation course, the advanced quantitative or qualitative analysis course, and the development course to be taken. Students should consider building a minor area of emphasis that is related to their career goal. Students wishing to work in academe might want to minor in psychology or educational psychology, or organizational behavior. Students wishing to work in applied settings such as business and industry might want to minor in management or organizational behavior. Students wishing to work in government could consider Public Administration. The elective units also provide an opportunity to include previous masters degree courses from another field of study providing they meet with the approval of the student's committee. During the period of temporary advisement, the advisor and the student should prepare for the selection of a "permanent" advisor (major professor). Both the student and the temporary advisor should bear in mind the possibility of a change, and at the same time the possibility that the temporary advisor may, if appropriate, become the student's major professor. To prepare for the qualifying review, the student should meet with the temporary advisor to plan the preparation of a portfolio. The student must submit a portfolio of at least two weeks prior to the qualifying review consisting of the following documents.
The faculty will review the portfolios prior to the qualifying review meeting. Formative reviews will be conducted by the faculty of all doctoral students who have not yet qualified. These will be informal and will not require any special input for the student. The purpose is to detect areas where the student is strong or is having problems so that advisor can give appropriate feedback. 5. Selection and Appointment of the
Major Professor Students must select a major professor within one month following a successful qualifying review and report the appointment to the Program Representative. Failure to do so will result in the qualifying review being deemed "null and void," and the student will be required to requalify at the end of the next semester. 6. Appointment of the Doctoral Advisory
Committee Requirements of the composition of the advisory committee are as follows: (a) a minimum of four members, three of which must have doctoral directive status, and a fourth at least master's directive status.(c) at least two members must be in the Instructional Systems Program; (d) at least one member must be from another department in the College of Education or elsewhere in the university. When necessary; the composition of an advisory committee may be changed by submittal of a revised request, using the same form as that originally submitted. The selection of a dissertation topic sometimes makes desirable such a change. When the formation of a revised committee leads to the omission of one or more of the original members, they should be informed by the major professor, in order to clear their records. 7. Planning and Approval of the Student's Program Student internship assignments during the period of graduate study may include assignments with various research and development centers, curriculum course development projects, or other R&D projects of the University, a school system, state agency, or private company. The, major assistantship or other work performed by the student is to be considered as a suitable internship experience when it contributes to the attainment of professional skills relevant to the students career orientation. Internships normally appear in the student's program as EDF 5910, Supervised Research; EDF 5940, Supervised Teaching; or EDF 5942, Field Lab Internship. Prior to the semester during which the internship will be taken, the student should identify his/her responsibilities during the internship. The student's major professor and internship supervisor should approve these responsibilities before the internship begins. The student and internship supervisor should negotiate the student's working hours. It is expected that approximately 4-5 hours will be spent per week per credit hour of enrollment. Generally, however, the student should not enroll for more than 4 internship credit hours during a semester, regardless of the number of hours the student works on an internship. At the end of the internship, the internship supervisor should provide the major professor with a written appraisal of the student's performance. This appraisal will be placed in the student's permanent file. The major professor then assigns a grade for the internship based on the performance appraisal. 9. Completing Residence Requirements 10. Research Requirement for Instructional
Systems Doctoral Students A portion of each student's doctoral preliminary examination will focus on the student's research paper. Prior to taking the preliminary examination, students will be required to (a) submit a copy of their research paper to each member of their doctoral committee member and (b) provide their major professor with evidence that they have submitted their paper for presentation or publication. During the examination students will be required to deliver a ten minute presentation describing the research they conducted, and will answer oral questions related to the study. Each member of the student's doctoral committee will ask the student at least one such question. Moreover, one or more of the student's committee members may choose to focus their written examination questions on issues related to the student's research paper. At the conclusion of the student's preliminary examination, his or her committee will decide whether or not the student has successfully met the research requirement. If the student has not met the research requirement, his or her committee will specify appropriate remedial activities. The doctoral preliminary examination has a written and an oral portion. The written exam has two parts: (a) a timed closed-book portion covering basic knowledge and skills, and (b) a take home portion testing the ability to apply and extend relevant knowledge and skills. In order to plan for the written portion, the student discusses possible topics with his/her major advisor. Clearance to conduct the examination and the reporting of results are accomplished by the major advisor on Form OMIS 174. A request is made by the major advisor to each member of the student's committee for the submission of a question or questions calling upon the student's accumulated knowledge, and designed to require 3-4 hours of writing. These questions (normally, four) are then assembled into an examination. The examination must be administered on four consecutive days. The closed book question(s) will be administered first. The answers to the open-book questions each takes the form of a paper of not more than 2,000 words (e.g., 8 pages, typed double spaced in fixed font pica; fewer pages in proportional fonts). The use of other people to assist the student in preparing his/her answers is not permitted. The student is allowed to use freely any references or library materials required in the preparation of answers to the open-book questions. The student has one additional day to have the answer to the examination questions typed and distributed to the members of the committee. An oral examination is usually scheduled to occur approximately one week after the answers to the questions have been distributed. The oral portion of the examination is scheduled for approximately two hours. It is designed to provide opportunities for additional questions and discussion which may (1) elicit additional details on topics covered in the written portion and (2) seek additional clarification or elaboration of these topics. Toward the end of the oral examination, the student is excused from the room to allow the committee to discuss his/her written and oral performance and appraise it. The exam is normally graded either "Pass," "Conditional Pass," or "Fail". Results are reported on form OMIS-174, signed by committee members. The committee may make additional recommendations to the student or may require an additional examination in those instances in which either of these actions are deemed appropriate. An appeal of the result of a preliminary examination is limited to situations in which the student believes discrimination occurred and/or improper examination procedures were employed. In such cases, the student will, within two weeks of the examination, submit a written description of the situation to the department chair. Included with the description will be documentation that supports the student's claim. The department head will then appoint a three member faculty committee to review the student's case and recommend an appropriate course of action. Members of the student's doctoral committee will be excluded from the review committee. The committee's recommendations will be binding. When a student passes the examination, the completed form indicating passage of the examination, when returned from the Dean's office (Office of Academic Advisement), constitutes "advancement to candidacy." There is a minimum of six months between the preliminary examination and graduation. 12. Enrollment for Dissertation Work In those instances in which conferring with a committee member other than the major professor will be required for a significant proportion of time, and on specific components of the dissertation work, it is appropriate for the student to register for a directed individual study, EDF 5096, with the committee member concerned. If the student does not choose to begin actively working on the dissertation following successful completion of the preliminary examination he/she should, in accordance with departmental policy, take a "leave of absence" from the program. The dissertation topic is selected by the student with the advice and concurrence of the committee. The topic must fall within the broad area of instructional systems. Legitimacy of the topic is determined by the committee within the following constraints: (a) There must be sufficient faculty expertise on the committee to provide adequate guidance, supervision, and evaluationDissertation forms departing from these criteria may be proposed (for example, historical analysis). Such instances, when considered worthy by the student's committee, must be approved by a two-thirds vote of the Instructional Systems faculty. Should a dissertation topic be chosen which does not match the major professor's professional interests or areas of expertise, a request should be made for change of the major professor. Similar considerations apply to changes in the other members of the student's committees. 14. The Dissertation Prospectus The prospectus represents a general agreement between the doctoral student and the committee as to the nature of the study to be conducted. It is understood that circumstances will invariably necessitate changes from the study as described in the prospectus as it is carried out. It is the responsibility of the student to recognize when such decisions are required, to exercise professional judgment, and to define such decisions in the oral examination if requested. The format of the prospectus is not rigid but generally covers the statement of the problem, background literature, and research and/or developmental procedures. Heaviest emphasis should be placed on the description of the research methodology. The literature review need not be complete, but it should reflect the general background of the problem and a sampling of the various literature sources which will appear in the dissertation. Statistical procedures to be used should be indicated. In many cases, additional analyses which are not anticipated in the prospectus will be utilized in the dissertation. 15. Conducting the Dissertation The writing of the dissertation is an important part of the work, and adequate time needs to be provided for review and revising. Normally, the student prepares an initial draft for distribution and critical review by members of the committee. This should be preceded by a revision based upon review of the document part by part, by the major professor. The final draft, prepared in accordance with the latest current edition of the Publication Manual of the American Psychological Association, is formally submitted to the committee and serves as the basis of the oral defense. Final revisions are made following the defense. Determining and enforcing standards of quality for dissertation research is the prerogative and duty of the committee. 16. Dissertation Defense Examination The defense is conducted on a final draft (clean typed copy) of the dissertation, approved as to copy form by the major professor. Any changes agreed upon during the defense must be approved in final typed form by the committee member who suggested them, or by the major professor, by delegation of the committee. The examining committee completes and signs a form certifying to the Dean the results of the examination: passed, failed, or to be re-examined; the report following a reexamination must be passed or failed. Effective for Students Entering Fall Semester 1996 and thereafter:
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