This outlines the procedures to be followed after the on-line drop/add period and before the final drop deadline listed in the Directory of Classes. These policies apply only to students coded AS; please be sure to look up each student on the database when providing assistance.
DROP
A student who wants to drop a class should complete a drop slip and take it directly to the Office of the Registrar. Please remind students that they are fee liable and if they are receiving financial aid or tuition waivers, they must be enrolled in the appropriate number of hours after the drop transaction is completed.
A student who wants to drop a class and have fees waived must provide a memorandum from the department explaining the circumstances justifying a waiver. The drop form, accompanied by the recommendation from the department, needs to be forwarded to our office for approval. Only the Dean's office is authorized to waive fee liability. Justifiable reasons for such a request are: departmental misadvising; class did not meet during the drop-add period and therefore the student did not have an opportunity to review the class; or any situation that proves to be out of the student's control. Ignorance of the rules as stated in the Bulletin is not a justifiable reason to drop a class or have fees waived. If you have any questions about a student's situation, feel free to contact our office.
Note to Advisors: Students not attending on the first day of class should be dropped by the department if previous arrangements have not been made. You should provide Current Records with a list of those students whose last course cannot be dropped. No Dean's office signature is needed prior to the official drop deadline.
ADD (Note: this procedure is applied during the entire semester)
To add a class after the drop/add deadline the student needs the approval of the department offering the class. Reminder: the Dean's signature is not required. The add slip can be taken directly to the Office of the Registrar. The student must pay for the additional tuition within 5 calendar days. The add will not be processed if there are any other outstanding fees.
A course load of more than 18 hours must be approved in the academic Dean's Office.
A student must provide proof of payment before a retroactive add can be processed. A change of grade form must accompany the add slip.
DROP & ADD
To drop and add a class after the drop/add deadline the student needs the approval of the department offering the class. If the student should not be fee liable for the dropped course, the departmental representative must send a memo explaining circumstances. The drop form, accompanied by documentation, needs to be signed by the Dean's office if fees are being transferred. If you have any questions about a student's situation, feel free to contact our office.
EXCEPTION: To process drop/adds for a section change of the same course, write “SECTION SWAP” on the drop/add slip and send the student directly to the Registrar's office (no Dean's office signature required prior to official drop deadline).
DROP AFTER OFFICIAL DROP DEADLINE
Drops after the official drop deadline (please check the Academic Calendar) must be approved by the Dean's Office. If the petition is approved, the drop will be sent to the Registrar's office for action.
