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DUAL COMP GUIDELINES
Dual Compensation Within the University
Recently the Council of Deans approved a change in the approval procedures of faculty dual compensation requests. Effective immediately faculty dual compensation requests no longer require approval by Academic and Professional Program Services (APPS; formerly CPD). The approval process that ensures compliance with University dual compensation guidelines has been delegated to the appropriate deans or directors.
Definition of Dual Compensation
Dual Compensation is defined as compensation from the University for employment in excess of one full-time equivalent established position (1.0 FTE). This means faculty members may be employed in excess of 1.0 FTE by more than one department within the University, provided such employment:
- Is approved by the Dean or Director of both the primary and secondary employing unit. Approval must be requested and granted prior to the dual compensation appointment and/or the performance of any work with the secondary employer;
- Involves activities such as teaching courses on a branch campus (e.g., the Panama City Campus), conducting workshops not associated with the employee’s regularly assigned duties, and teaching continuing education courses as well as other activities involving continuing education. The Dean or Director also has the authority to approve dual compensation under extenuating circumstances that would require immediate secondary employment upon approval;
- Does not interfere with the regular work of the faculty member for the primary department;
- Does not result in any conflict of interest between the two activities;
- Is compensated from OPS, not salary funds;
- Is offered to qualified faculty members before anyone who is not a faculty member. No faculty member is required to accept a dual compensation appointment.
Compensation for additional duties assigned within the same department continues to be handled through a temporary salary increase (TMPRP).
Exception
During the summer term, some dual compensation restrictions do not apply provided that the faculty member’s total compensation is not over the amount that would be received from a 1.00 FTE appointment for the entire summer term (6.5 pay periods). Specifically, dual compensation during the summer may occur within one department, and may encompass activities other than teaching courses at a branch campus, conducting workshops or continuing education. Even though dual compensation is permitted under these conditions, the Dual Compensation Request/Approval form is still required.
Refer to summer instructions for faculty members who teach at the Panama City campus and/or teach for Academic and Professional Program Services (APPS; formerly CPD) (http://dof.fsu.edu/appointments.htm).
Procedures and Approval Process
The secondary employing department is responsible for determining if a dual compensation situation exists and initiating and securing the appropriate approval(s) on the Dual Compensation Request/Approval form prior to employing the faculty member (http://dof.fsu.edu/forms.htm). The following procedures listed must be followed in the order listed:
The secondary employing department must:
- Initiate and complete the Dual Compensation Request/Approval form;
- Obtain signature(s) from the secondary employing supervisor/department chair;
- Obtain the faculty member’s signature;
- Obtain the signature(s) from the primary employing dean/director/department head and either the Dean of the Faculties, if primary employment is faculty, or Assistant Vice President and Chief Human Resources Officer, if primary employment is non-faculty;
- Obtain the signature(s) from the secondary employing dean/director/department head;
- Obtain approval from the Office of Sponsored Research Accounting Services if the secondary employment is Contract and Grant funded;
- Attach the completed Dual Compensation Request/Approval form to the pPAF and submit to the Office of the Dean of the Faculties, if secondary employment is faculty, or Human Resources, if secondary employment is non-faculty, for final action and processing.
Reporting Requirements
Each college is responsible for providing a semester report of the dual compensation appointments that have been approved. These reports are required by the Provost’s office and should be sent to the Office of the Dean of the Faculties by the following dates: December 1 (fall semester), April 1 (spring semester), and August 1 (summer semester). Each report should include the department, name of the faculty member performing the secondary employment, employee ID, title, the dates of dual compensation, total payment and the type of duties performed. The spreadsheet template is available at http://dof.fsu.edu/forms.htm. Please forward the quarterly reports to Drew Meehan at dmeehan@admin.fsu.edu.
Dual Compensation Outside the University
For any secondary employment outside of the University, the faculty member should fill out the Faculty Outside Activity Statement form (http://dof.fsu.edu/forms.htm).
Questions regarding Dual Compensation
These guidelines are available at http://dof.fsu.edu/dualcomp.htm. Questions regarding Dual Compensation should be directed to Drew Meehan at 644-3672 or Annie Hayes at 644-1449 in the Office of the Dean of the Faculties.
June 9, 2006
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